Executive Assistant (m/w/d)

Job Detail

Job-ID 340341

Job-Beschreibung

Working at Randstad means much more than just being active in an organisation. In our working environment, people are at the centre of our attention. We combine our passionate commitment to individual fulfilment with the powerful use of cutting-edge technology. In this way, we help people and companies to realize their true potential. This is our idea of «Partner for Talent» – a partnership that convinces and inspires.Are you a proactive, highly organized individual with strong communication and interpersonal skills? We are looking for an Executive Assistant to join our company and provide essential administrative and organizational support.Responsibilities:Support for the Managing Director and selected members of the Management Team:

Efficient diary management, scheduling, and coordination of internal and external appointments
Preparation and follow-up for meetings, including drafting presentations, minutes, and reports
Acting as a liaison between internal and external stakeholders
Ensuring smooth communication flow within the organization

Office Management:Overseeing the organization and smooth running of the office operations

Managing office supplies, equipment, and services
Coordinating with external service providers and suppliers
Supporting the onboarding process for new employees regarding office-related matters

Fleet Management:

Administration of company vehicles (insurance, leasing updates, and maintenance coordination)
Ensuring compliance with legal regulations and internal policies regarding the vehicle fleet
Optimizing fleet costs and ensuring sustainability practices are in place

Facility Management:

Overseeing maintenance and organization of company facilities
Coordination of external service providers and suppliers
Ensuring an optimal working environment for employees
Budget planning and monitoring for facilities

Event and Offsite Organization:

Planning, organizing, and executing internal and external events
Handling logistics, location management, and participant coordination
Preparing and managing event budgets

Additional Tasks:

Preparing and maintaining documentation and reports
Proactively supporting ad-hoc projects and special tasks
Ensuring adherence to data protection and compliance guidelines

QualificationProfessional Qualifications:

Completed commercial training or equivalent qualification
Several years of experience in a similar role, ideally in an international environment
Excellent organizational and planning skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
Fluent in German and English (French is a plus)

Personal Skills:

Strong communication and interpersonal skills
Hands-on mentality and ability to work independently
Flexibility and resilience in a dynamic work environment
Attention to detail and precision in execution

OpportunitiesThis diverse and responsible role offers the opportunity to contribute significantly to the company’s success by taking on both operational and strategic tasks.Benefits

We pay salaries and bonuses that are in line with the market
We take over a share of 10% of your health insurance premium
5 weeks paid holidays are a matter of course for us
You benefit from various discounts with various cooperation partners
We offer our new fathers 1 week in addition to the statutory paternity leave
We offer you a Half-Fare travelcard from day one
With us you have the opportunity to participate in a personal and lucrative share plan
We offer you many opportunities for further training, which will enable you to develop personally and professionally

We believe your career is more than a job. Through your work, you make a meaningful contribution to society. Every day is an opportunity to make a positive impact. Whether you’re helping a client find the perfect employee to expand their business, or guiding a job seeker in finding a job they love, you’re always looking for small (and not-so-small) ways you can make a difference.Randstad is looking for bright, innovative individuals who share our passion for improving the world of work. If you’re interested in being a part of our vision, we welcome your application.