Workplace Partner (70-100%)Zurich, SwitzerlandThe Workplace Partner ensures the smooth running of office operations and contributes to the improvement of company processes and daily operations. The Workplace Partner will report to Head of Operations Switzerland.DISCOVER your opportunityWhat will your essential responsibilities include?Ownership· Office supply orders· External archive· Badge and CCTV system· Workplace intranet homepage· Health & Safety, Physical Security & SafetyDaily tasks· Coupa: Management of rental and vendor invoices for workplace & the insurance leadership team· Responsible for office/floor maintenance and repair work· Consolidation with the AXA XL caretaker to plan and coordinate activities, daily tasks· Dealing with daily correspondence, complaints and queries· Development, testing and ongoing optimization of operational processesMonthly tasks· Officer tour; check cleaning, office condition· Exchange with the building managementQuarterly tasks· Ecometrica: AXA XL Zurich carbon footprint reporting· Health & Safety, Physical Security & Safety, IMT reportingAnnual tasks· Manage local contracts, SLA’s and negotiate prices with external vendors and service providers· Management of local workplace budget· Management external archive in Dietlikon; retrieve files, manage document destruction processesOn request· Coordination (with caretaker / catering) & basic organization of board meetings / local events· Consultation with the local IT department on all technical matters· Intranet: Workplace homepage· Order of office supplies like stationary, business cards or coffee supplies· Supporting Geneva office· Preparing workplace for new employees and coordination of leavers· Setting up, implementing and monitoring projects (structural and operational), in close cooperation across departments· Check global AXA XL guidelines and implement locally if necessary, taking local guidelines into accountQualificationsSHARE your talentWe’re looking for someone who has these abilities and skills:Required experienceProfessional experience as a Front Office Manager or Office Administrator is an advantage. A successful Office Manager should also have experience with a variety of office management software (incl. email tools, spreadsheets and databases) and be able to perform administrative tasks accurately and timely.Detailed Requirements· Proven professional experience as an Office Manager, Front Office Manager or Administrative Assistant· Knowledge of office management tasks, systems and procedures· Proficient use of MS Office (especially MS Excel and MS Outlook)· Practical experience with office equipment· Excellent time management and multitasking skills with the ability to prioritize· Problem solving skills and attention to detail· Excellent written and verbal communication skills· Strong organizational and planning skills in a fast-paced environment· Creative thinking with the ability to suggest improvementsRequired educationHigh school diploma; further qualification as Administrative Assistant or Secretary is an advantageFIND your futureAXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.Learn more atInclusion & DiversityAXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.· Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe· Robust support for Flexible Working Arrangements· Enhanced family friendly leave benefits· Named to the Diversity Best Practices Index· Signatory to the UK Women in Finance CharterLearn more at . AXA XL is an Equal Opportunity Employer.SustainabilityAt AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.Our Pillars:· Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems – the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.· Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We’re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.· Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.· AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.For more information, please see axaxl.com/sustainability