DWS – Team / Personal Assistant (m/f/d)

Job Detail

Job ID 475180

Job Description

Job Description:About DWSToday, markets face a whole new set of pressures – but also a whole lot of opportunity too. Opportunity to innovate differently. Opportunity to invest responsibly. And opportunity to make change.Join us at DWS, and you can be part of an industry-leading firm with a global presence. You can lead ambitious opportunities and shape the future of investing. You can support our clients, local communities, and the environment.We’re looking for creative thinkers and innovators to join us as the world continues to transform. As whole markets change, one thing remains clear; our people always work together to capture the opportunities of tomorrow. That’s why we are ‘Investors for a new now’.As investors on behalf of our clients, it is our role to find investment solutions. Ensuring the best possible foundation for our clients’ financial future. And in return, we’ll give you the support and platform to develop new skills, make an impact and work alongside some of the industry’s greatest thought leaders. This is your chance to achieve your goals and lead an extraordinary career.This is your chance to invest in your future.Team/ division overviewOur Switzerland sales region is located within the DWS Client Coverage Division. The Senior Management Team is responsible for the entire client business in Switzerland (incl. Israel). You will provide support with administrative and organizational tasks as part of the assistance of our local senior management. The role encompasses project-related coordination and organizational activities, which are essential for the smooth functioning of the DWS Client Coverage Division, as well as of the DWS CH AG.Role DescriptionThe position CEO Assistant/ Team Assistant includes the following responsibilities:Support of the CEO with agenda planning, keeping track of appointments, send invitations, avoid scheduling conflicts, prioritize important meetings, manage attendance and reschedulingProactive collaboration with other stakeholders in answering general questions and completing ad hoc requestsOptimization of office efficiency, management of visitors (external and internal), managing office supplies and sorting company mailLogistical responsibility and facility managementAssistance of team members with various daily tasks, including schedule management, travel support (booking accommodation and all modes of transport, associated cost / expense reconciliation and processing), visa/entry requirements oversight, and compliance request facilitationHelping with event management, through planning and coordinating events and client meetings, as well as supporting marketing activitiesSocial media and press coordinationHandling invoicing of expenses: assisting with the preparation and processing of invoices and managing payments or reimbursements;Coordination and organization of recurring board meetingsSet up and generation of the quarterly newsletterWe are looking for applicants with the following qualifications / skills:Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / DirectorsIn-depth know-how in the optimization of daily processes, especially event and travel coordinationStrong and demonstrated soft skills, especially in regard to corresponding with various stakeholders in the coordination of daily tasks and meetingsStrong organisational and planning skillsHandling sensitive company information with discretion and securityAbility and willingness to work in a fast-paced environmentIn depth knowledge of MS Office, calendar and travel booking tools, as well as excellent oral and written communication skills in German and English are essentialWhat we’ll offer you:At DWS we’re serious about diversity, equity and creating an inclusive culture where colleagues can be themselves sand it’s important to us that you enjoy coming to work – feeling healthy, happy and rewarded. At DWS, you’ll have access to a range of benefits which you can choose from to create a personalised plan unique to your lifestyle. Whether you’re interested in healthcare, company perks, or are thinking about your retirement plan, there’s something for everyone.DWS’ Hybrid Working model is designed to find the right balance between in-person collaboration and engagement in the office, which is core to our working culture, and working from home. Each business group varies on the split between time spent in the office and at home, but this will be discussed and made clear as part of your application and interview process. We will continue to review and evolve our working environments and methods to ensure that we are working in the best way possible for our people.If you require any adjustments or changes to be made to the interview process for any reason including, or related to a disability or long-term health condition, then please contact your recruiter and let them know what assistance you may need. Examples of adjustments include providing a change to the format of the interview, or providing assistance when at the DWS office. This will not affect your application and your recruitment team will discuss options with you#LI-LBS1#LI-01