Experienced Executive Assistant 100% Asap

Job Detail

Job ID 537488

Job Description

Our client is an innovative biopharmaceutical company focused on developing life-changing therapies for patients with genetic diseases and cancers. With a strong presence across the EMEA region and a headquarters in Zurich, they operate in a fast-paced, mission-driven environment that encourages independent thinking, transparency, and scientific excellence.DescriptionIn this key support role, you will report directly to the Head of EMEA, Commercial, and act as a strategic and highly professional partner. Your main responsibilities include:

Managing complex calendars, schedules, and international/domestic travel for executive leadership
Coordinating meetings, events, and conferences (onsite and external), including logistics and materials preparation
Handling highly confidential business information and correspondence with discretion
Preparing and proofreading presentations, reports, and internal communications
Managing expense reporting and purchase orders via Concur and other internal systems
Supporting contract and vendor management (statements of work, MSAs, POs)
Collaborating with other EAs and departments on cross-functional initiatives
Participating in project-related administrative work and driving team-wide efficiencies
Being onsite in Zug twice per week to ensure close collaboration with stakeholders

Profile

Bachelor’s degree from an accredited institution
At least 3-5 years of experience in a senior Executive Assistant role, preferably supporting C-level leadership
Excellent written and verbal communication skills in English
Advanced Microsoft Office skills (Word, Excel, PowerPoint); familiarity with Concur and digital collaboration tools is a plus
Exceptional organizational and multitasking abilities; thrives under pressure and manages shifting priorities with ease
Proactive, detail-oriented, and discreet in handling sensitive information
Strong interpersonal skills and a high degree of professionalism

Job OfferThis role offers the opportunity to work in a dynamic, international environment supporting senior leadership, with a strong focus on collaboration, professional growth, and competitive compensation. jida2bd2c5a jit0625a jiy25a